Job Opening: Accounting Clerk

Disciples Overseas Ministries
Christian Church (Disciples of Christ)

POSITION DESCRIPTION
Position: Accounting Clerk
Reports to: Chief Financial Officer
Location: Indianapolis, Indiana Status: Exempt, Full-time (hybrid)

Overview:
The Accounting Clerk supports the financial operations of the organization by performing routine accounting tasks, maintaining accurate financial records, and assisting with reporting and compliance requirements. This position plays a vital role in ensuring the financial integrity and transparency expected of a nonprofit organization.

To apply please send a cover letter and resume to Krista Johnson Weicksel at kmjohnson@dom.disciples.org or apply via Indeed. Applications will be received through Wednesday January 21st.  

Key Responsibilities:

Accounts Payable & Purchasing

• Process vendor invoices, ensuring proper coding, approvals, and documentation.
• Prepare weekly check runs or electronic payments.
• Maintain vendor files and W-9 documentation.
• Reconcile vendor statements and resolve discrepancies.

Accounts Receivable & Revenue Tracking

• Prepare and record incoming payments, including donations, grants, and program fees.
• Work with development staff to reconcile donations between accounting and donor database systems.
• Issue invoices and follow up on outstanding receivables.

General Ledger & Reconciliations

• Record journal entries under the supervision of the Chief Financial Officer.
• Assist with monthly bank and credit card reconciliations.
• Maintain accurate and organized financial files in accordance with audit and compliance standards.

Payroll & Benefits Support

• Assist with collecting timesheets and verifying coding.
• Support payroll processing by preparing relevant documents.

Audit & Compliance Support

• Prepare documentation and schedules for annual audits.
• Ensure compliance with organizational financial policies, grant requirements, and nonprofit accounting standards.

Administrative & Cross Department Support

• Respond to inquiries from staff, vendors, and stakeholders regarding financial processes.
• Support the Chief Financial Officer in special projects and process improvements.
• Assist with the preparation of financial statements and internal reports as needed.
• Other duties as assigned.

Qualifications and Desired Skills:
Required:

• High school diploma or equivalent; associate degree in Accounting, Business, or related field preferred.
• 1–3 years of accounting or bookkeeping experience, preferably in a nonprofit environment.
• Basic understanding of GAAP; familiarity with nonprofit accounting is a plus.
• Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, Blackbaud Financial Edge) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and customer service skills.

Preferred:

• Experience working with donor management systems (e.g., Salesforce, Raiser’s Edge).
• Knowledge of fund accounting and grant tracking.

Working Conditions

• Standard office environment with hybrid or on-site work options
• Occasional overtime during audit or year-end periods.